Club Special General Meeting - 20 Sep, 1:30pm.
The club is holding a Special General Meeting on presentation day - Sunday 20th Sep. At approximately 1:30 at Robin Thomas Reserve (after lunch, before the presentation). Two things are to be considered:
Club constitutional update.
The club must update its constitution - the document which is the legal basis for the running of the club. A package has been created containing the proposed new constitution, an explanation and various other relevant documents.
The package (as a zip file) is available here. The "README.pdf" file lists the files in the package. The file ConstitutionUpdateExplaination.pdf explains it all and is where you should start.
Proposed Change to the club name
We will consider if we should change the club name. Two possibilities are to be discussed as for legal reasons we must propose particular resolutions. The two proposals are:
Parramatta Granville Waratah Soccer Football Club Inc.
Parramatta Waratah Soccer Football Club Inc.
Note - we can choose just to leave it as it is!!
Due to the current constitution, voting on the constitution is restricted to:
Coaches/Managers (either officially registered or, for those teams where we did not bother with this, those who are on my mailing list as contacts for the team).
Adult players who were fully paid by 1st March.
One parent from each family where at least one child was fully paid by 1st March.
The quorum will be the members present and 3/4 must vote in favour to pass.
If the constitution change is passed, a vote on the name is extended to also include:
Any Adult player who was fully paid up by 22-June-2015.
One parent from each family where at least one child was fully paid up by 22-June-2015, and all others were fully up paid at the end of the season.
The quorum is also changed by the new constitution - it will be 10 people presenting at least 7 teams.
The new constitution allows proxy votes. A person attending may cary two proxy votes (in writing and signed) which be given to Tony before the meeting.
Again - 3/4 must vote in favour to pass.
The club committee strongly recommends the constitution update be accepted.